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While all email servers now use a secure connection, if you want to encrypt emails in the Microsoft Outlook desktop client and Outlook on the Web, then you can do so. The process is different, however. Here we are talking about email encyption and not the connection. You can think of it as an extra layer of protection.How to Password-protect Emails in Outlook
While it is easy to use, keep the end-user in mind, and the client, he is using. Unless both the sender and receiver support the encryption format, it will be challenging to send such types of email.
There are two types of Encryption supported by Outlook—
S/MIME encryption, and
Office 365 Message Encryption.
The later works only when a business uses the Office 365 Enterprise E3 license. The former, however, is widely used and works with most of the email applications other than Outlook.
Outlook Web offers in-house Encryption, which you can choose to enable for individual emails. Here is the list of things we will discuss in this topic
How to encrypt Office Outlook Emails
How to Encrypt Outlook Web Emails
How to read Encrypted email outside Office Clients
Note: There is no way to password-protect individual or emails in Outlook. You can password protect the PST files, so all your emails are not accessible by anyone, but it’s different from Encryption.How to encrypt emails in Outlook on Windows 11/10
Before we start, if you use the S/MIME encryption, the sender and recipient must have a mail application that supports the S/MIME standard. Outlook supports the S/MIME standard. You can either choose to encrypt all the emails, or you can encrypt individual emails. The choice depends on the policy enforcement of the IT department. Also, you should have an S/MIME certificate installed. Make sure to connect with the right person to do so. Once installed, you will have the option available in the digital certificate dropdown in the Outlook.Encrypt Individual Email
When in the New Email composer, switch to the Options tab
First, check the box which says “Encrypt message contents and attachments.”
Lastly, choose the security label if applicable.
When you send the email, it will be encrypted using this standard.
Note: If you do not have an S/MIME certificate, Outlook client will prompt you to add one. If you cannot, it will not allow you to send an encrypted email.Encrypt all the Emails
Check the box which says “Encrypt message contents and attachments.”
When you enable this, all your emails will be encrypted. You will have to make sure the receiver also has a client that supports the S/MIME certificate to read the email.
Read: Free Email Encryption Add-ins for Outlook.How to encrypt emails in Outlook on the Web
This feature is available only for Office 365 Home or Office 365 Personal subscription. It is useful when you don’t trust the recipient’s email provider to be secure. However, you should clearly understand how these features work; otherwise, the receiver will not be able to read the email or access any content.
The message stays encrypted and doesn’t leave Office 365.
Recipients with chúng tôi and Office 365 accounts can download attachments without Encryption
They can do so when using chúng tôi the Outlook mobile app, or the Mail app in Windows 10.
However, if they are using any other email client, they will have to use a temporary passcode to download the attachments from the Office 365 Message Encryption portal.
Encrypt and Prevent Forwarding:
Your message stays encrypted within Office 365
It cannot be copied or forwarded.
Office documents such as Word or Excel remain encrypted even after download.
Other attachments, such as PDF files or image files, can be downloaded without Encryption.How to read encrypted email outside Office clients
If you need to send encrypted email and want others using apps like Gmail to read it, then you need to share the method discussed below. This method will ask for a password to access the email. However, its a passcode offered by Microsoft to check the authenticity of the receiver.
Compose and send email using Encryption
The receiver will get an email that will reveal information about the person and his email id.
It will take you Office 365 center where you can verify using either One Time passcode or by signing into Google.
Once verification is complete, the email will be revealed.
Note: An OTP is sent to the receiver’s email.
As you can notice, the email never leaves Office 365 servers. The email is hosted there and allowed to read after verification. If you are using an Outlook client, you will not have to go through the process.
I hope the post was easy to follow, and you were able to understand the details of Email Encryption.
You're reading How To Encrypt Emails In Microsoft Outlook App And Outlook.com
If you find that the Default Folders (Inbox, Sent Items, etc.) are missing in Microsoft Outlook or chúng tôi , then this post is sure to help you restore the missing folders and resolve the issue.Default Folders missing in Outlook and Outlook on the Web
If you have noticed that some Default Outlook Folders (eg, the Inbox) are missing in the Outlook client on your Windows 11/10 PC or Outlook on the Web, you can try our recommended solutions below in no particular order and see if that helps to fix the issue.
Run Microsoft Support and Recovery Assistant tool
Create chúng tôi email alias
Repair/Reset/Reinstall Outlook client
Change PR_ATTR_HIDDEN and PR_ATTR_SYSTEM value
Perform System Restore
Set up and use Mail app
Let’s take a look at the description of the process involved concerning each of the listed solutions.Outlook folders or subfolders disappeared
Before you proceed with the solutions below, you can update Microsoft Office manually on your device. We recommend you make sure Office Automatic Updates is enabled and you turn on Receive updates for other Microsoft products in Windows Update.1] Run Microsoft Support and Recovery Assistant tool
You can begin troubleshooting to fix the issue of some Default Folders missing in Outlook and Outlook on the Web by running the Microsoft Support and Recovery Assistant tool on your Windows 11/10 device – the command-line version of the SaRA tool is also available.
The tool can help you with Outlook if:
Try the next solution if the automated wizard wasn’t helpful.2] Create chúng tôi email alias
This is more of a workaround than a solution. Before you try this workaround, first sign out of Outlook on the Web, and then sign back in and see if the missing default folders are restored. If not, you can create an chúng tôi email alias.
Having an email alias is very useful if you do not want to give out your main email ID to someone, and do not want to create a new Outlook email account – but instead manage the account from your existing account. This way, you can use different email IDs for different things easily.
Read: Fix Outlook on the Web problems and issues.3] Repair/Reset/Reinstall Outlook client
This solution requires you to Repair/Reset/Reinstall Outlook client in that order and see if that helps.
To repair Microsoft Outlook on your Windows 11/10 PC, do the following:
Open Control Panel.
Restart PC after the repair operation completes.
You can also repair Office Outlook via the Settings app on Windows 11/10. Here’s how:
Open Settings for Windows 11 or open Settings for Windows 10
Select Apps and Features.
Scroll to find your Microsoft Office installation.
On the popup dialog, choose Quick Repair or Online Repair.
If the repair operation wasn’t helpful, you can reset Outlook and see if the issue in hand is resolved. Otherwise, you can uninstall Office and then reinstall Office suite on your system.4] Change PR_ATTR_HIDDEN and PR_ATTR_SYSTEM value
This issue in view can occur if the PR_ATTR_HIDDEN or the PR_ATTR_SYSTEM property of the affected folder is set to True. The default value for both mentioned attributes for mailbox folders is False.
This solution requires you to change PR_ATTR_HIDDEN and PR_ATTR_SYSTEM values of the missing folder. Do the following:
Download the MFCMAPI tool.
Unzip the archive package.
Select the Outlook profile for the affected mailbox.
In the left pane, navigate to the affected folder using the appropriate steps below for the type of Outlook profile you are using.
If Cached Mode, navigate to the following:
If Online Mode, navigate to the following:
Next, on the left navigation pane, locate and select the folder that appears missing in Outlook.
Now, on the right pane check the value of the PR_ATTR_HIDDEN and/or PR_ATTR_SYSTEM to determine if it is set to True.
Uncheck the Boolean option.
Close all MFCMAPI windows.
The issue should be resolved now. If not, try the next solution.5] Perform System Restore
Another viable solution you can try as it relates to specifically the Outlook client installed on your Windows 11/10 computer is to perform System Restore – this is assuming all default folders in Outlook were present at an earlier given time. So, it is possible your system has undergone some changes you are not aware of, or that wasn’t user-initiated; and since you do not know what might have broken the Outlook client functionality on your device, System Restore (any changes like application installs, user preferences and anything else made after the restore point will be lost) is an option you should explore.6] Set up and use Mail app
This solution requires you to set up the Mail app and use the Mail app on your device. Alternatively, you can opt for any of the best free Email Clients for Windows 11/10 PC.
Any of these solutions should work for you!
TIP: You can configure Outlook to get WARNED before moving or deleting folders. You should also be able to open Journal folders, empty the Junk Email Folder, create a Search Folder, copy Outlook email folders to your Windows 11 or Windows 10 desktop and change default Outlook Startup folder.Why are some of my folders not showing in Outlook? How do I restore the default folder in Outlook?
To reset or restore Outlook folder names or language, do the following:
Open Command Prompt.
Type c: and hit Enter to make sure you are on the C drive.
Next copy and paste the command cd "Program FilesMicrosoft OfficeOFFICE16" and hit Enter.
Next, type in the command outlook /resetfoldernames and hit Enter.
Restart Outlook. The folder names are now reset.Why can’t I see my folders in Outlook Web App? How do I find a folder in Outlook that has disappeared?
If you’re active online, keeping your Gmail address hidden is quite difficult. Someone’s going to add you to their email blast list, or they’ll start emailing you directly. There also might be a time when you don’t want to receive emails from someone you’ve previously talked to.
While Gmail gives you an option to unsubscribe from newsletters, and it has a good spam filter, it’s messages like these that make it through the filter, and then end up in your primary inbox. But don’t worry, there’s a solution to this. All you have to do is block the email sender. Here’s how to block emails on Gmail.
Table of ContentsHow To Block Emails On Gmail Web
You can block emails directly from the email interface (just like you can on Instagram and Facebook). There’s no need to create a special filter to send an email address to the Spam folder. The block email feature in Gmail will do it for you.
Select the Block (Sender) option.How To Block Emails On Gmail On Mobile
The process of blocking emails on the Gmail app for iPhone and Android is very similar.
Open the Gmail app on your iPhone or Android smartphone and make sure you’re logged in with the right account.
Open the email you want to block.
Tap the Menu button from the top-right corner.
From the popup, tap the Block (Sender) button.
The sender will be blocked instantly (unlike Gmail for the web, you don’t need to confirm the action).
If you want to send the email to spam, you can tap the Report Spam button.How To Unblock An Email Sender
Want to receive emails from a blocked sender? You can reverse your decision and unblock an email sender at any time.
Here, go to the Filters and Blocked Addresses section.
If you want to unblock multiple addresses, select them, and then choose the Unblock Selected Addresses button.
From the popup, confirm your action using the Unblock button.
You won’t find the same option in the Gmail app for iPhone and Android. To unblock a sender on mobile, you’ll need to find an email from the sender. Then tap the Menu button from the email and choose the Unblock (Sender) option to unblock them.How To Unsubscribe On Gmail On The Web
If you’re receiving too many emails from a newsletter, you can unsubscribe from it instead of blocking the sender.
To do this using the Gmail web client, use the following steps.
Now you have successfully unsubscribed from the email and you won’t receive any new emails from the newsletter.How To Unsubscribe On The Gmail App
Similarly, you can unsubscribe using the Gmail app on your iPhone or Android smartphone as well.
Open the Gmail app on your iPhone or Android smartphone.
Open the email you want to unsubscribe from.
Tap the Menu button from the top toolbar (above the email interface).
Choose the Unsubscribe option.
From the popup, confirm by tapping the Unsubscribe button.
Now you have unsubscribed from the email and you won’t see any new updates from the newsletter.
Outlook lets you automatically forward emails sent to your inbox to any other Outlook or email accounts, like Gmail, AOL, iCloud Mail, Yahoo!, etc. Depending on your device, you can either set up automatic forwarding using the forwarding section of Outlook’s settings or create an automatic forwarding rule using Outlook’s rules feature. This tutorial walks you through the steps.
Tip: going on a vacation soon? Set up an out-of-office message in your Outlook account to keep senders in the loop!Set Up Auto Forwarding in New Outlook for Windows and Web
You can set up automatic forwarding for both personal and organizational Outlook accounts. Follow the steps below to do so in the Web version as well as the new Outlook app for Windows, which was released in September 2023 and is available for all Office Insiders.
Sign in to your Outlook account.
Check the box for “Enable forwarding.”
Type a forwarding email address and choose whether you want to keep a copy of forwarded emails.
Tip: you can also set up automatic forwarding in Gmail to forward emails to your Outlook and other email accounts.Set Up Auto Forwarding Using Rules in Outlook for Windows and Web
Both legacy and new Outlook app versions for Windows allow you to create rules and set up email forwarding. The option is also available in the Web version of Outlook.New Outlook App and Web
If you want to create an automatic forwarding rule using the new version of Outlook for Windows or the Web version, follow these instructions:
Launch the new Outlook app for Windows.
Type a relevant rule name for easier rule management. Since you’re setting up automatic forwarding, use something like “Automatic Forwarding.”
Add a condition. For example, if you want all emails that go into your inbox forwarded, select “Apply to all messages.”
Select an action in “Add an action.” For automatic forwarding, select “Forward to.”
The forwarding rule you created should be on the list of “Rules” in the Outlook app.Legacy Version of Outlook for Windows
You can also create an automatic forwarding rule in the classic Outlook interface by following these steps:
Launch the legacy version of the Outlook app for Windows.
Select a condition. If you want messages addressed only to your email to be forwarded, check the box beside “Sent only to me.”
Good to know: make sure your Mac is fully secure before sending out your emails and starting other tasks.Set Up Auto Forwarding Using Rules in Outlook for Mac
If you’re using Outlook’s desktop app for Mac, you can set up automatic forwarding in Outlook using rules.
Launch the Outlook app for Mac.
Type a relevant rule name so that you can easily manage rules when you create more than one. In this case, you can use something like “Automatic Forwarding.”
Select a condition under “When a new message arrives that meets all these conditions.” This will filter messages you want to forward automatically. You can select “All Messages” to have all your emails forwarded or select a filter.
Select an action under “Do the following.” Since you’re setting up automatic forwarding, select “Forward To.”
You should see the new rule in the list in the “Rules” window.
Tip: send out friendlier emails by using emoji in Microsoft Outlook for Windows.Frequently Asked Questions Can I set up automatic forwarding with more than one forwarding address?
You can add more than one forwarding email address if you set up automatic forwarding via Outlook’s rules feature. If you want to use the non-rule method, know that you can only add one forwarding email address.Can I filter emails that’ll be forwarded?
You can only filter emails that’ll be forwarded if you set up automatic forwarding using Outlook’s rules feature. Filters aren’t available if you enable automatic forwarding outside of Outlook’s rules section. To set up filters for the emails that will be forwarded, you need to access the “Rules” section as we showed you above.Do I need a Microsoft 365 subscription to access Outlook’s automatic forwarding features?
No. Moreover, additional automatic forwarding features won’t be unlocked with a Microsoft 365 subscription. If you want to check the benefits of having a Microsoft 365 subscription for your Outlook account, go to Microsoft’s support website.
Image credit: Unsplash. All screenshots by Natalie dela Vega.
Natalie dela Vega
Natalie is a writer specializing in tech how-tos and gaming. When she’s not writing, she plays PC games and travels. Here at MakeTechEasier, you will see her write about guides, tips, and solutions for Windows and iOS.
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How to create, share, delete and export Outlook Quick Parts
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In Microsoft Outlook, Quick Parts is the ideal way when it comes to automating email responses. This comes as a time-saving feature as of Office 2007 and allows you to store or reuse document elements.
These might include responses to requests for information, document properties, tables, your most used links to resources, or other email content. Well, you’re entitled to think of AutoTex when reading these. Quick Parts pretty much replaces that functionality in older Office versions.
AutoText still exists, but Quick Parts has plenty of extra features and is far more versatile. And it works the same way in all versions of Outlook for Office 365, Outlook 2023, Outlook 2024, Outlook 2013, Outlook 2010, as well as Outlook 2007.
So, to create Quick Parts for text, follow the procedure here detailed. Then, feel free to learn how to better manage them and don’t forget that the steps are the same for emails, contacts, appointments, or tasks.How can I create, share, delete and export Outlook Quick Parts? 1. Create Quick Parts in Outlook
Type the text you want to use in a Quick Part into a new email message.
Highlight the text you want to save as a Quick Part. All of the formatting, images, links, or other content will be stored as part of the Quick Part.
You may now move to the Insert tab.
To create the Quick Part, choose the option to Save selection to Quick Parts Gallery.
Once the Quick Part is created, you can access and reuse it at any time from everywhere.2. Share Quick Parts in Outlook
Quick Parts are saved in files called chúng tôi and Normal.dotm. These are NOT designed to be shared. When you want to share several useful Quick Parts, create and save a new template.
It can be a .dotx template rather than a .dotm one, which makes sharing possible even when using this email client.3. Delete Quick Parts in Outlook
First of all, open the template that contains the building block that you want to delete.
Go to the Insert tab.
Note: This building block is no longer available in galleries when you distribute the template, even if the content might still appear in the template.4. Export Quick Parts in Outlook
First of all, open a folder.
Enter %APPDATA%MicrosoftTemplates in the address box.
Press the Enter key.
You’ll then get the NormalEmail.dotm and Normal.dotm files in the new opening folder.
Now, simply copy these two files from the folder, and paste them in your desired folder.
Note: chúng tôi and chúng tôi are usually located in your Templates folder. From here, feel free to manually copy and paste them.Conclusion
If you often reuse content, you might benefit from Outlook’s Quick Parts functionality. Whether you are composing a new message or simply replying to an existing one, this remains a great way to save time when composing your next email.
Once you start getting to know Quick Parts, you’ll most likely wonder how you ever managed without them!
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Some driver-related issues can be solved faster by using a tailored driver solution. If you’re still having problems with your drivers, simply install OutByte Driver Updater and get it up and running immediately. Thus, let it update all drivers and fix other PC issues in no time!
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Are you receiving error code 0x80242024 when downloading apps from Microsoft Store or downloading games like Minecraft, etc. from Xbox App? It’s an annoying issue, but some of these suggestions can help you resolve the problem successfully.
0x80242024, Reconnect the drive you download to. We can’t find it.Why does this Error Code 0x80242024 occur?
It can be because of various reasons, including corruption on the application level and cache issues. If the problem doesn’t resolve with the restart of the PC, then you may need to update, clear cache, and even reinstall the app. One of the most reported reasons is conflict in the storage location between the PC and Xbox App. Let’s fix it.Error Code 0x80242024 in Microsoft Store or Xbox App
Follow these suggestions to fix error code 0x80242024, when downloading apps from Microsoft Store or downloading games like Minecraft, etc. from Xbox App. Most of these will need admin permission to execute these suggestions.
Set Storage Location
Update Microsoft Store
Unhide Game file
Clear Microsoft Store and Xbox App Cache
Reinstall Xbox App & Microsoft Store
Note: It is not a problem related to insufficient storage space. However, ensure you have enough space for games and apps on your PC.Xbox error Code 0x80242024 when trying to download or install anything 1] Set Storage Location
While it should not be the cause for this problem, we suggest it as it worked for some and may work for you too.
You need to ensure the default Xbox PC app storage location is the same as the regular App storage location. It means that both Xbox and PC should point to the same location for apps and games.
Open Settings using Win + I
Set location for New Apps and exit
In Xbox App:
Open Xbox App
Go to General and set the same path as the settings under Game install options.
Restart the Xbox app and try to install the app.
To change the default location storage location to something else, please edit the following areas:
And offline maps
You are free to choose any attached drive that is not the default.
After you’ve accomplished this task, error code 0x80242024 should be a thing of the past. You can now go ahead and play your Xbox games without any issues.2] Update Microsoft Store 3] Unhide Game file
Try to install the game again. See if this helps.4] Clear Microsoft Store and Xbox App Cache
If your Microsoft Store cache becomes corrupted, it can affect your store’s connection to the server.
To fix the problem, you can either delete the cache manually using chúng tôi or use the Reset option in Settings.
Open the Run box, type wsreset.exe, and hit Enter.
You can also choose to repair before trying the Reset button. If there is corruption related to files associated with Microsoft Store, it will fix it.
To clear the Xbox App cache:
Use the Repair and Reset option first
Then sign out of the Microsoft account.
Restart your PC, and then sign in again using the same account.
If this doesn’t work, there is always an option to uninstall these apps entirely and then install them again.5] Reinstall Microsoft Store & Xbox App
If your apps are outdated, it may result in a corrupt installation. To fix this, you can use Powershell to reinstall Microsoft Store. We will first uninstall the apps and then reinstall them.
You can run the below command on Windows Terminal with admin permission to uninstall Microsoft Store and Xbox App.
Close PowerShell or Windows Terminal and restart your PC.
Once it does, execute the below command on Windows Terminal. The below-mentioned command will reinstall the Microsoft Store.
Once done, you can then download and install the Xbox app from Microsoft Store. You will need to sign in to both apps using the Microsoft account.
These suggestions should resolve the Error Code 0x80242024 in Microsoft Store or Xbox app.Is it possible to change the location of Windows apps after installation?
Changing the location of installed apps is only possible with Microsoft Store apps. So yes, it’s possible, but it should be allowed by the app developers. Some apps are restricted because the performance can only be gained when it’s installed on the primary drive.What is error code 0x80070422 in the Microsoft store?
Error 0x80070422 may occur when attempting to install an Xbox Game Pass game on your PC. This could be indicative of the Microsoft Store not working on your PC due to Windows Update being disabled on your machine. Run the Windows Update Troubleshooter first and see.Can I play with Xbox players on PC?
Yes, you can. This is made possible by the Microsoft Xbox Play Anywhere initiative that allows first-party games to be bought once and played on both Windows and Xbox at any time. Some of the many titles support crossplay between the platforms.Why can’t I install Minecraft for Windows?
If you are facing issues with not being able to install Minecraft from the Microsoft Store on Windows 10, then you need to clear the Microsoft Store cache before you can move forward.
Read: Fix Xbox Insider Hub sign-in error 0x080070005 or 0x800004005 on PC or Console.
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