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Video calling is a tricky business, especially when it’s a business meeting, and you need to attend the video call while in a public place. The problem is just not the noise, but what happens in the background. Things could get a little embarrassing in no time. If you use Microsoft Teams, then you can blur the background in the Microsoft Teams meeting. It is straightforward, but as of now, it is not available for Linux users.Blur background in Microsoft Teams meeting
To blur the background in Microsoft Teams meeting, do the following:
Start your meeting in Microsoft Teams or join a meeting
Select Blur my background, and you should have your blur background, or you can blur your background during a video call using CTRL+Shift+P combination
To start a meeting with background blur, move the blur slider—the one to the right of the video slider—to the right on the Choose your audio and video settings screen when you’re joining the meeting
While public nuisance is one reason, messed up rooms, and living rooms can be another. So if you want to have something which hides out all this in a subtle way, then background blur is the way to go.Microsoft Teams blur background missing
If you are not able to see Blur Background option under More options, then it means your device is not yet supported. Microsoft is still working to make this feature available for all devices, as it may depend on the device capability as well. So if you don’t see it, don’t panic; it may take some time for them to enable support.
According to Microsoft, the feature to detect the person, and the background, works only on computers equipped with Advanced Vector Extension 2 (AVX2) graphics. AVX2 is what Teams use to blur the background after it figures out where the user is. If your computer has a post-Haswell chipset, then you will have the option. Microsoft also says that it will impact on your PC as it blurs in real-time, and puts some burden on the CPU as well.
TIP: You can now also use custom Backgrounds in Microsoft Teams.
I have been through forums, and the minimum hardware support seems dicey. Some reports from users with PC that supports AVX2 don’t have this option as well. I am guessing it’s going to a combination of hardware and software that is making a difference.
Here is a list of Hardware decoder and encoder driver recommendations for a list of unsupported decoders and encoders. You may have an unsupported decoder/encoder that is causing the problem.Why can’t I blur my background in Microsoft Teams?
There could be multiple reasons why you can’t blur your background in Microsoft Teams. If you are using this app in an organization, the IT admin might have disabled this feature for the users like you. On the other hand, you can try updating the app on your Windows 11/10 computer, logging out from the app, logging in again, etc. For obvious reasons, you can’t blur the background when your camera is not working.How do I change the background in Microsoft Teams meetings? How do students blur the background on Teams?
Whether you are a student, teacher, or employee, you can use the same aforementioned method to blue the background on Teams. You need to use the Blur my background option in the menu to get the job done.
I hope you were able to blur the background in the Microsoft Teams meeting, and if not, you know that it is probably the device that is not supported.
Related read: How to Blur Background in Skype calls.
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Are you willing to schedule a webinar in Microsoft Team but unable to find the option? Then in this post, we will share how you can allow users to schedule webinars using Microsoft Teams.
Many users have complained about not finding the webinar options at Microsoft teams recently. After thorough research on the platform, we have concluded that Microsoft Teams allows users to schedule webinars conveniently. This guide will provide absolute assistance in allowing users to schedule webinars in the team’s admin.How to allow users to Schedule Webinars in Microsoft Teams
There are two ways to allow users to schedule webinars:
Using Teams admin center
Both of these methods can be used by IT admins.1] How to Allow users to schedule webinars in the Teams admin center?
Microsoft Teams offers users the opportunity of scheduling webinars effortlessly. If you are going to allow users to schedule the webinar, you need to configure some policy settings before going further with the process. Webinars are often enabled in your tenant by default. But external people can register for the events or check out the engagement report, which is usually disabled.
A Webinar meeting provides absolute support to about 1000 attendees for enterprise customers and 300 attendees for M365 Business Premium Customers. If you have a meeting policy that specifies who in your company or organization will have access to creating webinars, make sure that person is there on the policy.Follow the steps set policies to allow users to schedule webinars
One can easily allow your organization to use the Teams admin center. These policies are available in the Teams admin center.
Select the Global (Org-wide default) policy to view the current settings.
Then configure the policies according to your requirement.2] Allow users to schedule webinars using PowerShell
If you are willing to allow users to schedule webinars using PowerShell, you can add up the given attributes within the Windows PowerShell, such as:
The things you have to follow up here strictly are:
Turn on the meeting registration on your device and the copy option.Set-CsTeamsMeetingPolicy AllowMeetingRegistration $True
Once done with it, now turn on the private meeting schedule option by running the option:Set-CsTeamsMeetingPolicy -AllowPrivateMeetingScheduling $True
The next thing you have to do is to configure who can register for the webinars. You can easily allow users from your organization only to register for these webinars. To enable the same, you can run the option:Set-CsTeamsMeetingPolicy -WhoCanRegister EveryoneInCompany
In case you are willing to allow anyone, including anonymous users, to get registered for your webinar, you can run the option saying:Set-CsTeamsMeetingPolicy -WhoCanRegister Everyone
While proceeding further with the process, ensure that you have turned on the anonymous users in your meeting settings.
Hopefully, you now know how to allow users to schedule webinars in the Teams admin. Make sure to follow up on the details given to avoid any chances of failure to happen.How to control registration for Webinars?
Register yourself for a meeting: One can easily turn on the Meeting registration option to schedule the webinars successfully. This option is turned on by default usually. One needs to set the policy off to turn off the meeting registration.
Schedule Private Meeting: To schedule the Private meeting successfully, ensure it is on for meeting registration to work. This feature is usually turned on in the Teams admin center by default, whereas this feature is turned off for the students and education tenants.
Control Who can Register for a webinar: Microsoft Teams admin offers different facilities for selecting different types of users. Option Everyone offers all anonymous users the option to register for or attend the webinars. In case we turn off the meeting registration, it will automatically restrict further users from registering themselves for the webinar.
Engagement Report: Turning on the Engagement Report helps the meeting organizers to check reports on who, when, and from where have attended the webinar. The engagement report policy setting is turned on by default.Who can schedule a Webinar in Teams?
Any meeting conductor or organizer can schedule a webinar in Microsoft Teams. However, if you use a Work or School edition of Teams, you might not be able to do so. In that case, your administrator or organization can only create and schedule a webinar in Teams.What is the difference between a webinar and a meeting on Teams?
Webinars are often defined as structured meetings where presenters and the attendees have clear roles, whereas team meetings are how to collaborate in the team. Webinars support registration and provide engagement data, whereas the team meeting includes audio, videos, and screen sharing.
No tool available online is without its own issues and Microsoft Teams is no exception. The collaboration tool has garnered a lot of audience amid the COVID-19 pandemic and with such extensive usage, comes some issues that could hamper your daily work routine. Today, we’re looking at one such issue inside Microsoft Teams and providing a way to fix it yourself.
What’s the ‘Status Unknown’ issue inside Microsoft Teams
The issue revolves around the presence status inside a user’s profile which indicates the member’s current availability and status to other members of the group or organization. Ideally, anyone in your organization will be able to see whether you’re online or not, in real-time.
Related: How to download and set up Microsoft Teams for free
A large number of users are now reporting that the Teams app now shows other users in an organization as ‘Status unknown’, even when those users are logged in and online. The problem persists even when users are actively engaged in a conversation.
Wonderful, another @MicrosoftTeams failure, as if it wasn’t shitty enough already… no status messages for any team member. 😡😡😡
— Eduardo Reyes (@EduardoReyesT) May 5, 2023
Although users receive messages and calls in all presence states (barring Do not Disturb), the fact that their availability is unknown to others, meaning you cannot know for sure whether they’re online for work, unless you’re conversing with them. The problem appears to have originated in large numbers earlier last month and currently remains unsolved as is evident from this Teams UserVoice.
Related: How to get Microsoft Teams background
How can you fix it
At the moment, the only way to fix the ‘Status Unknown’ issue on Microsoft Teams is to change the Coexistence mode for your organization from ‘Islands’ to ‘Teams only’.
Note: In order to change this setting, you need to be the administrator for your organization on Microsoft Teams. In case, you’re not a Teams admin, you can request the admin to make the following changes to the organization to get user presence to work.
Related: How to pop out a chat on Microsoft Teams
You can do so by following the steps below:
Step 1: Open Microsoft Teams admin center on your browser and sign in to your account.
Step 3: Inside the Teams upgrade page, open the drop-down menu adjacent to ‘Coexistence mode’ and select the ‘Teams only’ option.
Once you select this option, all users in your organization will be restricted to use only Teams for communication and collaboration.
Related: How to mute all in Microsoft Teams
What else can you do
In case your organization doesn’t favor switching to ‘Teams only’ mode, your only option is to wait for Microsoft to fix the issue. In response to a tweet, the company confirmed that the ‘Status Unknown’ issue is a “known problem” and its development team is currently working towards a fix.
Hi Mike, thanks for reaching out. This is a known problem and the development team is working on a fix.
We appreciate your patience.
— Microsoft Teams (@MicrosoftTeams) May 5, 2023
To get this solved as quickly as possible, you can vote for a fix inside this UserVoice by registering your email address. When you do, you will be notified about the status of the solution when there is one.
Microsoft Teams is one of the most prominent video conferencing platforms for businesses in today’s age of the pandemic. It offers updated features as well as the ability to change your background as well as make use of Microsoft’s new together mode.
As you use Teams, you might want to block certain groups and users that are not related to your department to keep the chat clean. Additionally, you can also block malicious users and spam users for a cleaner digital working environment. Let’s take a look at how you can block users in Microsoft Teams.
Related: How to change your profile photo in Microsoft Teams
Whether you are a mobile user or a desktop user, you can easily block a contact in Microsoft Teams. Let’s take a look at the procedure depending on the platform that you are currently using.
Open Microsoft Teams and tap on ‘Chat’ at the bottom.
Now tap and hold the chat/contact you wish to block.
Tap on ‘Block’.
Open Microsoft Teams on your device and tap on the menu icon in the top left corner.
Now tap on ‘Settings’.
Select ‘People’ on the Settings page.
Now tap on ‘Blocked Contacts’.
You will now see a list of all the contacts that have been blocked with your current Microsoft Teams account. Tap on the contact that you wish to unblock from Teams to get started.
Finally tap on ‘Unblock Contact’.
Open the Teams app on your device and tap on ‘Chat’ at the bottom of your screen.
Now tap the chat/contact you wish to block.
Tap the contact’s name on the top of your screen.
Tap on the name again.
Finally select ‘Block Contact’.
How to unblock on iPhone and iPad
Launch Microsoft Teams and tap on the menu icon.
Select and open ‘Settings’.
Now tap on ‘People’.
Select ‘Blocked Contacts’.
Tap on the contact that you wish to unblock from Teams.
Now tap on ‘Unblock contact’.
Related: Cool Microsoft Teams backgrounds
How to block and unblock on PC and Mac
Unfortunately, you can not block users on a desktop in Microsoft Teams just yet. Microsoft Teams for desktops is currently only available for work use and not personal use. Microsoft Team’s policies allow you only to block users on your personal account.
Hence, as you can use only workplace accounts in the desktop app and web app, you will be unable to block users when using your desktop system for now. Keep in mind that mobile users can also only block users on their personal accounts.
Microsoft Teams disables the ability to block users when using a workplace account to maintain transparency and avoid misuse of this feature. Employees are known to ignore or miss out on important updates due to the ability to block users.
Additionally, it has also led to accidental blocks that also prevent users in the organization from accessing vital information. Hence the ability to block users has been disabled for all users with a workplace account.
You can however still mute and hide users if you are using a workplace account. This should keep them out of your chat section and avoid any future notifications that might disturb or interrupt your workflow. Let’s take a look at how you can hide/mute users in Teams when using a workplace account.
Related: How to schedule a Microsoft Teams meeting
How to block calls on Microsoft Teams
In addition to getting to avoid chats from someone, you can also block calls from others on Microsoft Teams. Follow the methods listed below to block calls from someone in different ways.
How to Block incoming calls from someone specific
You can instantly block somebody specific from your call list. Before you do this, you need to make sure that the person you’re about to block is in your calls history in Microsoft Teams, meaning they’ve tried to contact you via a Teams call.
How to Block calls with no caller ID
Microsoft also allows you to block calls from numbers you haven’t been contacted from. You can do that using the inbuilt ‘Block calls with no caller ID’ option inside the Teams settings.
In this screen, select the ‘Block calls with no caller ID’ option under the ‘Blocked contacts’ section so that you no longer receive Teams calls from unknown numbers.
Here, you can check the contacts you have blocked and remove them from the list if you no longer want them blocked.
How to Block Anonymous users from joining a meeting
If you’re Teams service administrator, you can block anyone from randomly joining a meeting even if they have got access to the link in the meeting invitation. You can prevent anonymous user from joining a meeting you organize by going to the Meeting settings using the Microsoft Teams admin center.
How to block someone from editing or deleting sent messages
In Microsoft Teams, you can even revoke message editing permissions for your team members and even restrict them from deleting sent messages. This way, you can keep the communication between your team members transparent and also create a more equal working environment.
To block others from deleting or editing sent messages on Teams, you can read our detailed step-by-step guide provided in the link below:
▶ How to block users from editing or deleting sent messages on Microsoft Teams
How to Block email notifications from someone in Teams
In addition to sending you notification about each and every progress of your teams and channels, Microsoft Teams also alerts you via emails when someone sends you messages to you individually or to a channel, mentions you in a channel or team conversation, and for other occasions.
If you’re growing tired of the emails you’re receiving from Teams, the guide we’ve provided in the link below should help you block emails from Microsoft Teams.
▶ How to stop emails from Microsoft Teams
How to hide/mute a user in Teams
On PC and Mac
Select ‘Mute’ or ‘Hide’ depending on your preference.
Launch Teams on your device and tap on ‘Chat’ at the bottom of your screen.
Now tap and hold the contact/chat that you wish to hide or mute depending on your preference.
Tap ‘Hide’ or ‘Mute’.
On iPhone and iPad
Launch the Microsoft Teams app on your device and tap on ‘Chat’ at the bottom of your screen.
Now find the contact that you wish to mute or hide and swipe left on it.
Tap on ‘More’.
Now select ‘Mute’ or ‘Hide’ depending on your preference.
Related: How to add and use OneNote in Microsoft Teams
How to Block someone from using ‘Unmute’ in a meeting
Microsoft Teams allows participants to automatically unmute themselves during a meeting even after a meeting organizer has muted them. The service now has a ‘Hard Mute’ option that allows organizers to block someone from using ‘Unmute’ to prevent distractions.
To enabled ‘Hard Mute’ as a meting organizer, read our step-by-step guide we’ve prepared for you in the link below:
▶ How to Block someone from using ‘Unmute’ in Microsoft Teams
Unfortunately, there is no way to delete a contact in Microsoft Teams. However, if you are using the mobile app then Microsoft uses your device’s contacts to sync up with your contacts in Teams. You can simply delete the contact from your device and it should be removed from your contact list in Teams on the next sync.
Additionally, you can simply hide the contact using the guide above to ensure that you do not see the chat or the contact again. Desktop users will also need to hide the chats/contacts as deleting is unavailable for workplace accounts.
This helps your organization maintain all chats and their data which can come in handy in case of a security breach in the future.
Related: How to change the background on Microsoft Teams with Background effects
I don’t see the Block option in Microsoft Teams
If the block option is unavailable to you then it is likely because you are using a workplace account or the account associated with the organization. In order to maintain transparency, Microsoft does not offer you the ability to block contacts when using your workplace accounts.
This helps the organization keep records of all the conversations and use them in the future in case of a security breach or worse. When using a workplace account your only option is to mute and hide a contact. You can use the guide above to easily mute and hide contacts in Microsoft Teams.
Related: How to Disable Unmute for Participants in Microsoft Teams Using Hard Mute
Blocking messages from all unknown senders
Microsoft Teams automatically blocks messages from all unknown senders. However, these messages will show up in your chat section. You can then either choose to unblock the sender or simply hide the chat if you do not wish to converse with the particular contact. Once hidden, you will not be shown subsequent messages from the concerned contact.
Related: How to download and set up Microsoft Teams free
Microsoft Teams is widely hailed as one of the most sophisticated video-conferencing tools out there. The Redmond-based company has done a great job on its in-house video collaborating tool in terms of features. However, they embarrassingly failed to hit the mark in arguably the most important segment — ease of use.
For all its qualities, Microsoft Teams is hardly an obvious choice for novice or intermediate users. It requires a keen eye even for basic tasks and throws unnecessary hurdles at users. Today, we’ll take a look at and try to solve one such difficult “puzzle” — the act of leaving a Team in Microsoft Teams. Now, without further ado, let’s get to it.
Related: How to see everyone on Microsoft Teams
How to leave a Team in Microsoft Teams?
There are three ways to leave a Team in Microsoft Teams. First, you could use the Microsoft Web to leave a Team. Second, if you download the desktop app, you’d get the option of leaving Microsoft Teams. Finally, we have the Android app, which works similarly to the former two and offers a straightforward option to leave the group.
iOS users, on the other hand, don’t have the privilege of leaving the group from their devices as Microsoft is yet to bake the feature into the iOS client.
With the disclaimer out of the way, let’s see how to leave a Team from all three clients.
Related: 62 Cool Microsoft Teams backgrounds to spice up the fun! [May 2023]
Microsoft Teams Web
Related: How to change Microsoft Teams background, add your own, and download free images
Microsoft Teams Desktop
Related: Microsoft Teams Together Mode: All you need to know
Microsoft Teams on Phone
Microsoft Teams users on mobile phones enjoy the same privileges as the web and desktop counterparts. To leave a Team from the phone app, you’ll first need to fire up the application and log in with the right credentials. Then, go to the ‘Teams’ tab — the one situated at the middle-bottom portion of your screen.
Here, you’ll see all the Teams you’re associated with. Pick the Team you want to leave and hit the vertical ellipsis button on the right-hand side. Hit ‘Leave Team’ and confirm.
If you’re not an admin of the organization, you cannot leave an organization-wide Team.
Related: How to add and use OneNote in Microsoft Teams?
What happens when you leave a Team?
If you only choose to leave a Team but remain a part of the organization, you are only distancing yourself from a particular project while offering to stay in the loop for other potential projects. You will not get any notifications from the team you left but your old messages will remain on the group for all participants to see.
Related: 11 Ways to fix Microsoft Teams Audio Not Working, No Audio issues
How to leave an Organization in Microsoft Teams?
At the top of Microsoft Teams’ hierarchy is the organization you’re a part of. Organizations in Teams have all-powerful admins, who have untapped access to everything that happens in the system. However, as a participant of an Organization, you could still choose to leave it by following a few simple steps. Before deleting, keep in mind that removing yourself from the Organization won’t erase your old data unless your admin wishes.
Related: How to add and use your own images as backgrounds in Microsoft Teams meetings
Why can’t you leave your Team?
Now that we’ve covered the basics of leaving your Team in Microsoft Teams, it should theoretically be easier to get the job done. However, there are still some discrepancies we need to address, talk about a couple of factors that might keep you from leaving a Team.
If you are a student of an institution with a legitimate Microsoft Teams’ license, you’re unlikely to have the option to leave a Team. Teachers generally use this feature to break their big classes into smaller groups and giving students the option of leaving a Team hardly makes sense from the teacher’s perspective.
Also, you could be forced to stay in a Team if you’re the only admin remaining in the group. Even members — the last one in a Team — have come across this issue and have been stuck in one with no respite in sight.
Related: What is Microsoft Teams Auditorium Mode?
How to leave a Team when you’re stuck?
Stuck in a Team and can’t seem to find a way out? The situation may not be as dire as perceived. Being forced to be part of a Team is a very annoying issue, of course, but the Android client users may have a lucky break. Even if you don’t get the leave option on the web or desktop, you are likely to get it on the Android client.
Just head over to the app, pick the Team you want to leave, tap on the vertical ellipsis button, and hit ‘Leave Team.’
You should be able to get out of the Team without a hitch.
If that doesn’t work, you’ll have to ask the administrator of the Organizer to come to your rescue. They could manually get you out of a Team you don’t wish to be a part of.
Microsoft Teams lets users have three different types of roles and permissions. In this post, we will check out the user permissions or limitations of all the roles so that you can appoint someone for doing a job. Here is everything you might want to know about user permissions and capabilities in Microsoft Teams. We will also see how to change permission for a team.
There are three types of roles, and they are-
GuestOwner permissions or capabilities in Microsoft Teams
An owner is the administrator of a team, and one team can have more than one owner. Owner account holders have the maximum features and permissions. To be specific, the following permissions and capabilities are included in an owner account.
Create a team and channel
Participate in private chat and channel conversation
Install and uninstall apps, bots, and connectors
Share files with some people in a conversation
Share the chat file with others
Add and remove any Member and Guest
Invite others and can be invited by other people
Remove and edit messages
Check out the organization chart
Change team permission
Create a new tab
Handle all the mentioned (@name)
It can use emoji, GIF, etc.
Archive team and restore that whenever possibleMember permissions and capabilities in Microsoft Teams
A member has fewer options than an owner, but he/she can do almost all the essential tasks in a team. The member account is suitable for them who are in your project but not in the admin position.
Create a team and channel
Participate in private chat and channel conversation
Share all channel files and chat files
Install apps, tabs, bots, etc.
Find and join public teams
View organization chartGuest permissions and capabilities in Microsoft Teams
Guest account holders have minimal options, and it is suitable for them, who are not appointed in your organization, but you want to chat with a person. For example, he/she can be your business client, vendor, or any other outsider.
Create a channel but not the team
Can participate in a private chat and channel conversation
Share a channel file
You can invite them via work or school account for Office 365
Delete and edit a message
Now, if you have created a team and you want to manage permissions for other people (Members and Guests), the following section will help you.Microsoft Teams – Available permissions for Members and Guests
An admin or owner can manage these permissions for Members and Guests-
Allow members to create and update channels
Allow members to create private channels
Allow members to delete and restore channels
Allow members to add and remove apps
Allow members to upload custom apps
Allow members to create, update, and remove tabs
Allow members to create, update, and remove connectors
Give members the options to delete their messages
Give members the option to edit their messages
Allow guests to create and update channels
Allow guess to delete channels
In other words, even if the member account holders have those capabilities, you can prevent them from using it in your team.How to change Permissions in Microsoft Teams
To change or manage Roles, Permissions & Capabilities in Microsoft Teams, follow these steps-
Open Manage team window
Go to the Settings tab
Expand Member permissions and Guest permissions
Add or remove the tick from checkboxes
Following that, go to the Settings tab and expand the Member permissions and Guest permissions panels. Here you can find all the options mentioned above.
Now you need to add or remove the tick from the checkboxes to allow or block permission.
These settings are team-based. That means you can set different permissions for different teams.
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